Create an Email Signature in Outlook

Why Does an Email Signature Matter?

Your email signature is more than just your name at the bottom of an email; it helps you communicate professionally and clearly. Think of your email signature as a digital introduction at the end of every message you send.

As a Highlands College student, a professional email signature helps:

Instructors know who you are
Classmates recognize you
Create professional communication habits
Keep your emails clean and organized
Represent Highlands College well

What Should Be Included in Your Signature?

A simple and professional student signature usually includes:

Your full name
Your program or major
Your graduation year, if applicable
Highlands College
Your Highlands College email address

Example Signature

John Smith
Worship Ministry Major | Class of 2028
Highlands College
john.smith@highlandscollege.edu

How to Create an Email Signature in Outlook

Step 1: Open Outlook

Visit Outlook and sign in using your Highlands College email account.

Open Outlook

Step 2: Open Settings

In the upper-right corner of Outlook:

Select the Settings gear icon.
Select View all Outlook settings.

Step 3: Open Signature Settings

In the Outlook settings menu:

Select Mail.
Select Compose and reply.

Step 4: Create Your Signature

Type the signature you would like to appear at the bottom of your emails.

Keep your signature simple, clean, and easy to read. Avoid using large images, bright colors, decorative fonts, or personal quotes.

Step 5: Automatically Add Your Signature

Select the following options:

Automatically include my signature on new messages
Automatically include my signature on replies and forwards

These settings will automatically place your signature at the bottom of your emails.

Step 6: Save Your Signature

Select Save.
Close the settings window.
Create a new email to confirm that your signature appears correctly.

Official Microsoft Training

Visit Microsoft's official Outlook training page for additional guidance on creating and managing an email signature.

View Official Microsoft Training

Need Help?

If you are experiencing issues accessing Outlook or creating your email signature, the Highlands College Technology Support Team is here to help.

Choose the support option that works best for you:

Submit a Support Request for additional assistance.
Visit Walk-In Support Hours — Monday and Wednesday, 11:00 AM–2:00 PM.
Schedule a One-on-One Meeting with a Technology Support Specialist.

Our goal is to help you resolve technology issues quickly so you can stay focused on your Highlands College journey.

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